Warning: this guide on how to write a blog is long, but I promise it won’t actually take you a year to draft a blog post. All of the information in this post will help you write more powerfully and quickly.
Have you ever stared at the computer, unsure of what you’re going to write for your blog that day?
Do you start a week without knowing what will end up on your blog in the next seven days?
Does sudden blog inspiration strike while you’re staring at a box of Cap’n Crunch in the grocery store, and you swear you’ll remember it, but it’s gone by the time you hit the checkout stand?
Some of your friends and family members may think blogging is just your little hobby, but you and I both know it’s serious stuff and it takes A. TON. OF. WORK.
I have several posts on how to write a blog, but this is the mother of them all, the ultimate blog writing guide. So here goes: here is how to write a blog from start to finish.
Capture Every Single Idea
Your blog ideas are precious. Don’t let them go because you’re in the shower or because you’re excited that Almond Milk is on sale for $1.99.
Always write your ideas down in a place you’ll find them again.
Here’s a little secret about me: I’m naturally a hot mess. I can’t count all the times I’ve locked my keys in my car (my husband has helped me ease up a bit in this department). I cannot keep track of combs for the life of me (we have like seven, and I can only find one).
But I’ve come up with processes to keep my hot mess from exploding (still haven’t figured out how to keep track of combs though).
I always think I will remember my ideas, but I hardly ever do. Now, I ALWAYS write them down, whether it’s in the notes app on my phone, in my brainstorming notebook, or on my computer. That’s a lot of places to keep notes, but I like to have somewhere I can write down my ideas no matter where I am.
When you get an idea, don’t trust your memory: write it down. You’ll be grateful later.
I use simple items, but I know some bloggers like to use Evernote to keep track of ideas.
Brainstorm Blog Post Ideas
Can you imagine never having to start a week scrambling to figure out what you’re going to post on your blog? Brainstorming a big list of blog ideas will keep your blog well from drying up.
I loved Molly Marshall’s post on how she brainstormed 111 blog post ideas in one hour. I used her method last weekend, and although I didn’t come up with 100 blog posts (I needed to go to bed), it helped me focus.
I recommend reading the whole post, but one thing I loved the most was that she suggested to write down everything you sell or plan to sell in the next year.
You want your free content to be of high quality, but you also want it to lead your target audience to your products.
I also love the two questions Molly asks as she’s brainstorming:
What problem can I help people solve?
Does this piece relate to the various products I sell?
Here are some more questions you can ask yourself to come up with blog post ideas:
What does my audience need?
What new information does my target audience need?
What would inspire, entertain, or educate my readers?
What questions can I answer for my target audience?
Next, look at old blog posts. Could you update any of them? Is there a section from an old blog post you could expound upon? For example, I recently wrote a post about pre-writing, which included information about brainstorming blog post ideas, brainstorming a single post, outlining, and researching. I could break this down and write a blog post about each of these topics (and I will, soon).
Could you combine blog posts to make an ultimate guide? That’s what this post is. Your readers may like to have one place where they can find your main message.
Blog Post Format
Before we talk about pre-writing, let’s talk about how to format a blog post. It doesn’t matter how engaging your writing is or how prepared you are if your content isn’t well organized.
Here’s how a blog post should (usually) be formatted:
Main Points (as many as you need to make)
Call to Action
Here’s more information on how to make the best of each section:
1. Create a Killer Headline
Have you heard that 80% of people will read your headline, but only 20% will click through to your blog post?
I confess that I’m naturally a bit of a boring headline writer, and I know I’m not the only one. These resources have helped me come up with more exciting headlines that have gotten resulted in more visits to my blog:
CoSchedule has a headline analyzer that I’ve fallen in love with. And you can use for free! You’ll have to provide your email, but I promise it’s worth it. Try to get a score of 70 or above—I dare you.
HubSpot provides 13 tips for writing awesome headlines for various types of blog posts.
I love using headline formulas. There are so many great resources that I’ll send you to my Pinterest “Blog Headlines” board so you can find your favorite.
I write a working headline at the top of my draft, but the headline I create the one I use right before I publish my blog post. Lately, I’ve generated at least two headlines so I can make more pins on Pinterest.
2. Write a Strong Introduction
According to this article from Neil Patel, 10% never even scroll down after clicking on your page.
An introduction isn’t a lot of time to get the reader hooked, but you can see how important it is. It might be the only thing to get readers to keep reading the rest of your post. What will convince your target audience to read the rest of what you have to say?
Quickly get to the point of your message, but try to do it intriguingly.
I love a good story to pull me into a blog post but try to avoid anecdotes that don’t pertain to your message. Have you ever read a blog post that tells a random story and you wonder, “What was the point of that?”
I tend to start my blog posts with questions, but I also like to engage with my reader. Sometimes I try to imagine what they might go through and describe a potential situation.
Another excellent way to get your readers’ attention is with statistics or other intriguing information they may not have known.
3. Write a Hearty Main Section
If people are still reading by the time they reach your first heading, congratulations! Now it’s time to provide super helpful information.
When I read blog posts, I tend to look at the headlines, skim some of the content, and then decide if I want to read the rest of it. I bet a lot of people “read” just like I do.
Create headlines that will entice people to read what’s below them.
Break up your text with bullet points, short sections, relevant images, graphs, or infographics to make reading easier. Bold essential information so that readers notice it (but for heaven’s sake, don’t overdo it).
4. End with a Short Conclusion and Call to Action
Nobody is grading you on whether you address all the points from your blog post in your conclusion. Don’t worry about repeating everything you said; reiterate the most critical aspect of your post or wrap up the topic in an appropriate way.
Be sure to include a call-to-action (often called CTA). Sometimes it may be difficult to come up with a CTA, but you can keep it simple. I love to see invitations to comment or check out a social media page.
If you have a free download or printable to offer, this is an excellent place for it.
Pre-Writing: Brainstorming, Outlining, and Researching
Confession: I thought about not taking the time to brainstorm, outline, or research this post. How hypocritical is that? I wanted to write it quickly (that didn’t happen), plus I’m still recovering from my natural tendency to start writing without preparing.
But then I remembered how I’ve pretty much started believing that brainstorming and outlining can save the world. I think it’s probably the answer to everything.
In all seriousness, I remembered that in this blog post I had said that writing is so much easier and quicker when you prepare ahead of time. It’s also a lot higher quality because it’s not just thrown together.
It may seem like a hassle, but I promise that preparing ahead of time will improve your writing and speed up the process, too.
My brainstorming and outlining processes are so intertwined that I decided to combine them into one step. Here’s how I start:
Write down a working title (this will change)
Write all of the points I want to make
Add any ideas or information I don’t want to forget
After this, I go back to the top and start adding information to each of the sections, as well as sub-points.
If I need to research, I scour the internet for reliable sources and copy and paste the best information I find under the relevant section of my outline.
Sometimes I write full paragraphs during my pre-writing stage because I have a point that I don’t want to forget. However, I try not to let myself keep going because I want to be more prepared before I fully dive into the writing process.
When you brainstorm, outline, and research, here are the awesome things that will happen:
You can crank out content much quicker
Your posts will be higher quality
You’ll answer more of your audience’s questions
The editing process will be shorter and easier
Write Your Draft
It’s time for the draft! All the work you did in the pre-writing stage will make the actual writing stage so much quicker. Sometimes I’m surprised by how short this stage is because of all the work I did ahead of time.
Here are some tips to help you write great blog drafts:
I’m not a keyword genius, but I know enough to tell you how important they are and where they need to go. I used them as a freelance writer, and if I missed one, it was a big deal!
If you don’t know what keywords are, search the term on Google to find a plethora of information!
Keywords are the words or phrases people use to find your content. They’re not always what you think, so be sure to install Keywords Everywhere to discover what your target audience is searching.
Place keywords in the following areas of your blog post:
The first paragraph
At least one heading
Somewhere in the middle
Try not to sound like a machine, though. Hopefully, you won’t have trouble making keywords sound natural if that’s what your post is all about; sometimes you may need to rephrase how you say something to make it SEO friendly. If you have to make a choice, though, choose to write for your audience, not Google.
Write How You Talk
You can leave the “ums” and “likes” for you daily ramblings, but try to make your blog posts sound conversational.
Unless your target audience is Congress or mechanical engineers, your readers will appreciate posts that showcase your personality.
A lot of people get stuck while writing because they think they have to sound like someone they’re not. When you write how you speak, you’ll feel less pressure while writing. And guess what? It will make your writing better.
When I edit documents for my friends or family members, I notice they often write a lot more formally than they need to. Once I give them the advice to write how they talk, their writing sounds more natural and is much easier to read.
Just Write that First Draft
Try to write and don’t look back until you’ve finished! Quickly writing a first draft can be so hard to do, but doing it will help you get all of your ideas out.
Your first draft may be messy, but that’s okay! Even great writers can have terrible first drafts. The beauty of writing is you can always fix it later.
There are SO. MANY. BLOGGERS. What is the one thing that sets you apart from the thousands of other people writing online? It’s your voice, your personality.
There are a few bloggers I love to follow. A few of them blog about food, but they’re entirely different from each other. If they wrote the same way or posted the same type of social media content, I’d get bored.
Don’t try to sound the same way other bloggers in your niche sound. Show your readers who YOU are, and you’ll find the people who love you for it.
Less is More
One of my favorite writing tips is “tell more with less.”
Your content should be helpful for your readers, but that doesn’t mean you need to add irrelevant stories to make your blog post longer.
Be sure that everything you write in your post has a purpose. Is it working to help readers understand your overall message?
Write with Your Audience in Mind
When you write, try to think about the people who will be reading your content. Consider how you want them to react to your post.
Imagine that they don’t know anything about your topic and then help them to understand.
I say this in most of my posts because I think it’s so important: try to write content that inspires, entertains, or helps your audience. It’s pointless to publish a blog post just to have more content on your website if it isn’t helping anyone.
Be sure that your content serves your target audience in some way.
Edit Your Content
Taking all this time to create a great blog post and then failing to edit your work would be a shame. Even if you think you probably don’t have errors, you probably do. And you DON’T have to be a professional proofreader to catch them.
Most of the errors I’ve found when editing for my friends or family are things they could have caught themselves, like typos, misspelled words, etc.
Even if you don’t feel like a great writer, you’ll be able to clean up your content by getting rid of those small, yet annoying mistakes.
Here’s how to edit your blog post (this post goes into more detail):
Step 1: Make bigger edits. Move paragraphs that would be more effective somewhere else. Delete stories or sections that don’t contribute to the overall purpose of your post.
Step 2: Check for repetition and unnecessary words. Look for thoughts you may have repeated, as well as unnecessary words (this post provides a big list of them).
You probably have words you tend to use that aren’t essential to your writing. For me, it’s “just,” “actually,” “will,” and more. Even though I know I don’t need to use them as much as I do, it’s like I try to hide them in my content until Grammarly tells me they’re not necessary. Then I begrudgingly delete them because I know there’s no place for them.
Step 3: Nix typos, misspelled words, and other small, yet problematic errors. I see these kinds of mistakes A LOT in blog posts. Although they’re not a big deal, it can mean the difference between appearing to be professional or an amateur.
I’m sure you’ve received a spam email a time or two. How do you know it’s spam?
Other than the fact that spammers often have weird email addresses, bad grammar and punctuation are a dead giveaway that an email isn’t legitimate.
You may think people won’t notice or care about grammar and punctuation, but it contributes to the power and professionalism of your post.
If your writing is littered with careless errors, it becomes too hard to read. People don’t have to read your content, so they’ll click away.
If you need help with grammar, here are a few of my favorite resources:
This post also provides easy ideas for improving your grammar.
You don’t have to be a perfect writer. People will be forgiving. But you should do the best you can, and the best you can is not misspelled words every other sentence.
(Full disclosure: my family members and I have found typos and missing words in my published content, so it happens to me too!)
Step 4: Use Grammarly and another pair of eyes, if possible. You can use the free version of Grammarly to catch simple grammatical errors. I use the premium version of Grammarly (if you sign up for the free version, they regularly amazing deals for premium).
I love having the premium version because it provides stylistic edits and tells me the words I repeat too often. However, not every edit that Grammarly offers is correct, so be careful not to accept every single edit. I’ve found that most of the edits are valuable, though. (P.S. I’m not associated with them at all—this is 100% my real opinion.)
Step 5: Edit your headline. You may already have a working title, but this is the point where I work hard to find an attention-grabbing headline. I choose at least two so that I can create pins with different titles, but I pick the most SEO-friendly title for my “official” headline. See the headline section above for more headline ideas!
Check out this post for extensive detail on blog editing.
Now your post is ready to share with the world. Create some images and check your vulnerability at the door.
This process may seem long, but I promise it won’t take an extreme amount of time unless you write a lengthy post (like this one) or you drag your feet.
I try not to spend a lot of time on any of these steps, and I only do if I’m being OCD about something (like picking the perfect headline).
What is the most difficult part of the blog writing process for you? I’d love to hear your thoughts. Comment below!